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HR Administrative Coordinator

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Job Description

POSITION PURPOSE

The HR Administrative Coordinator, under the director of the Chief Human Resources Officer, assists all human resources functions and supports team in accomplishing HR goals, direction and vision by providing administrative support to the department.  This position is responsible for providing full administrative support to the Chief Human Resources Officer and proactively anticipating needs of the department. The HR Administrative Coordinator has strong organizational, writing, and communication skills, the ability to keep employee information confidential and prioritize multiple tasks.

 

RESPONSIBILITIES AND TASKS

  • Manages communication with Department Assistants, Executive Assistants, Executive Team, Board members and Company Leadership.
  • Prepares professional presentations, spreadsheets and documents needed to support CHRO and other department leadership.
  • Coordination of the OEAA (Outstanding Employee Achievement Award) recognition program.
  • Manages and helps coordinate competing priorities within the department.
  • Assists with the management of the Human Resources Department budget.
  • Processes expense reports and check requests for the department.
  • Organizes details of meetings, agendas, travel arrangements and itineraries.
  • Coordinates department events and recognition.
  • Distributes mail and maintains supplies for the department.
  • Organizes, plans, and manages time effectively to complete assignments.
  • Meets position requirements and performs essential functions.
  • Completes mandatory training and courses required by completion date.

POSITION REQUIREMENTS

License or Certification:

  • None

Minimum Qualifications:

  • High school diploma or equivalent work experience.
  • Strong computer skills to include email, Office applications, and internet proficiency required.
  • Administrative experience supporting large department or leader strongly desired.
  • Strong organizational skills are required.

Machines, Equipment Used:

  • General office equipment such as computer/laptop, telephone, copy/fax machine, calculator, scanner, etc.
  • Microsoft Office software, to include Outlook, PowerPoint, Word, and Excel.

Physical Requirements:                                                                                   

  • Visual acuity, speech recognition, speech clarity.
  • Ability to lift, lower, push, pull, and retrieve objects weighing a minimum of 30 pounds. Reasonable assistance may be requested when lifting, pushing, and/or pulling exceeds these minimum requirements.

Skills and Abilities:

  • Oral communication, written communication, fluency in English, active listening.
  • Information ordering, deductive reasoning, social perceptiveness, time management, critical thinking.
  • Ability to coordinate, analyze, observe, make decisions, and meet deadlines in a detail-oriented manner.
  • Ability to work independently without continuous supervision.

Environmental Conditions:

  • Indoor, temperature controlled, smoke-free environment.
  • Handicapped accessible.
  • May work under stressful circumstances at times.

Proficiency or Productivity Standards:

  • Has regular, reliable, and predictable attendance and punctuality.
  • Adheres to dress code including wearing ID badge.
  • Adheres to Standards of Business Conduct.
  • May be required to work weekdays and/or weekends, evenings and/or night shifts if needed to meet deadlines.
  • May be required to work on religious and/or legal holidays on scheduled days/shifts.
  • May be required to perform other duties as assigned by supervisor.
  • This position will support cultural diversity by promoting and maintaining an inclusive work environment and culture that is respectful and accepting of diversity.


Address: ,
Schedule: Full-time
Job ID: 2113438