Unit Secretary

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Job Description


The Unit Secretary is responsible for supporting the functions of the nursing unit by performing primarily clerical duties; serving as a resource for patients, families, physicians, staff and visitors who may approach the nursing station; and coordinating the flow of the unit to enhance the delivery of safe, quality patient care.


  • Maintains complete and accurate medical records for all patients using appropriate labeling system.
  • Communicates all pertinent information to the clinical team or appropriate individual.
  • Accurately/efficiently transcribes medical orders; gives copies to other disciplines as needed.
  • Accurately copies the medical record as required.
  • Schedules tests, appointments and transportation as needed in a timely manner.
  • Demonstrates strong computer skills using applicable programs.
  • Serves as a liaison for all inquiries, directing them to the appropriate person for resolution.
  • Organizes, plans, and manages time effectively to complete assignments.
  • Maintains order and appropriate work flows at the nurses’ station.
  • Meets position requirements and performs essential functions.
  • Successfully completes all assigned training on or before due date and annual skills competency as determined by the hospital based on new responsibilities, specialized equipment, high risk/problem prone/or low volume procedures including emergency response procedures.
  • Reports questionable situations, concerns, complaints or harassment immediately.
  • Effectively manages and prioritizes multiple projects while managing interruption


The hours would be 8 AM - 4:30 PM but there may be some hours on Saturdays from time to time.


Job Code: 100100



License or Certification:

  • CPR Preferred

Education, Training and Years of Experience:

  • One year experience in an inpatient setting functioning as a unit secretary preferred.
  • Student in active healthcare program such as nursing preferred
  • Alternate experiences in reading and transcription of medical orders preferred.
  • Completion of Medical Terminology course preferred.

Machines, Equipment Used:

  • General office equipment such as telephone, copy machine, fax machine, calculator, computer.

Physical Requirements:

  • Good visual acuity and ability to communicate.
  • Ability to lift a minimum of 30 pounds and ability push/pull a minimum of 30 pounds, which includes the lifting, pushing and/or pulling of medical supplies and equipment and the transferring and repositioning of patients. Reasonable assistance may be requested when lifting, pushing, and/or pulling are undertaken this exceeds these minimum requirements.
  • Ability to withstand prolonged standing and walking.
  • Ability to reach, stoop, bend, kneel, and crouch are required for patient care functions and in setting up and monitoring equipment

Skills and Abilities:

  • Ability to speak, read, write, and communicate effectively.
  • Ability to coordinate, analyze, observe, make decisions, and meet deadlines in a detail-oriented manner.
  • Ability to work independently without supervision.

Environmental Conditions:

  • Indoor, temperature controlled, smoke-free environment. Occasional outdoor exposure.
  • Exposure or potential exposure to blood and body fluids may be required.
  • Handicapped accessible.
  • May work under stressful circumstances at times.
  • Proficiency or Productivity Standards:
  • Meets established attendance standards.
  • Adheres to hospital/department dress code including wearing ID badge.
  • May be required to work weekdays and/or weekends, evenings and or night shifts if needed to meet deadlines.
  • May be required to work on religious and/or legal holidays on scheduled days/shifts.
  • Will be required to work as necessary during disaster situations, i.e., before, during or after a disaster.
  • May be required to stay after workday to assist after a disaster situation until relief arrives.
  • May be required to perform other duties as assigned by supervisor.

Address: 250 Pond Street, Braintree 02184
Shift: Day Job
Schedule: Full-time
Job ID: 2131460