Accounts Payable Specialist

Job Description

Fairlawn Rehabilitation is looking for an Accounts Payable Specialist who is detail oriented, has strong communication and organizational skills and is able to multi-task in an accurate and timely fashion to successfully process Accounts Payable as assigned by the supervisor in accordance with HS policy and procedures.


  • Codes items such as invoices, vouchers, check requests, etc., with correct GL account codes conforming to standard procedures to ensure proper entry into the financial system.
  • Handles all vendor correspondence via phone or email.
  • Matches corresponding purchase orders to incoming invoices, including receiving documentation.
  • Completes invoice data entry into accounts payable system with accuracy.
  • Investigates and resolves problems associated with processing of invoices and purchase orders.
  • Monitors available Accounts Payable status reports and adheres to the monthly closings schedule as it pertains to Accounts Payable.
  • Reconciles vendor statements to invoice activity which has been data entered in the Accounts Payable sub-ledger.
  • Receives, researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.
  • Files, maintains, and distributes accounting documents, records and reports.
  • Data entry into various spreadsheets in Excel.
  • Prepares cash deposits.
  • Audits Purchasing Card transactional activity.
  • Provides support to employees with questions pertaining to the electronic process of submitting Employee Expense Reports.
  • Performs other duties as required to support Accounting Department.

Job code: 100532



  • Associates degree preferred or 3-4 years accounts payable or general accounting experience.
  • Excellent written and verbal communication skills needed for responding to both internal and external customers.
  • Very strong organizational skills; must be detail oriented.
  • Able to multi-task.
  • Open to change and willing to learn new skills.
  • Focused on providing timely follow up to pending issues.
  • Able to work independently, without constant supervision.
  • Able to work in a fast paced environment.
  • Focused on meeting deadlines.
  • Comfortable working with Excel spreadsheets.

Physical Requirements: - Ability to lift a minimum of 15 pounds and ability push/pull a minimum of 25 pounds. Reasonable assistance may be requested when lifting, pushing, and/or pulling are undertaken which exceeds these minimum requirements.

Environmental Conditions: - Indoor, temperature controlled, smoke-free environment. - Handicapped accessible.


Proficiency or Productivity Standards: - Meets established attendance standards. - Adheres to dress code including wearing ID badge. - May be required to work on religious and/or legal holidays on scheduled days/shifts.

Address: 189 May Street, Worcester 01602
Shift: Day Job
Schedule: Part-time
Job ID: 2134230